Documents Required for Gazette Name Change in Tripura
Your Gazette file is judged on paper, not on explanation. If one item is missing, older than a year, or spelt differently from the others, the file comes back and the fee is gone. This page lists every document the Department of Publication asks for, what each one must say, and the mistake Tripura applicants make with it, so your file goes through the first time.
For a Gazette name change from Tripura you need: a notarised affidavit, the complete original pages of one Bengali and one English newspaper carrying your notice, the typed proforma in duplicate signed by you and two witnesses, a signed undertaking, a request letter to the Controller of Publications, a soft copy of the notice with a similarity certificate, self-attested photo ID and address proof, two self-attested photographs and the BharatKosh fee receipt. Nothing may be older than one year.
The list above is not ours. It is the Department of Publication's, from the guidelines it publishes for adult and minor name changes. What we add is the Tripura layer: which item goes wrong with a Bengali or Kokborok name, which item people from Udaipur or Dharmanagar cannot get in their own town, and what "one year" and "not returned" mean for the papers you will hand over.
Your Gazette file at a glance
- Where the list comes from
- Department of Publication guidelines for change of name, adult and minor
- Core items
- Affidavit, two newspaper pages, proforma in duplicate, undertaking, request letter, soft copy
- Identity items
- Self-attested photo ID, address proof, two photographs, witness ID
- Money item
- BharatKosh receipt, commonly Rs 1,100 adult, Rs 1,700 minor
- Age limit
- No document older than one year on the day of submission
- Returned to you
- Nothing. Keep your own copies of everything
- Who signs
- You, in your old name, plus two witnesses. Both parents or the guardian for a minor
- Where it goes
- Department of Publication, Civil Lines, Delhi 110054, in your own name
Key takeaways
- Every document carries the same old name and the same new name, letter for letter. That is the single rule that decides whether your file is accepted.
- You sign in your old name, because legally the new name does not exist until the Gazette prints it.
- The soft copy is the typed notice without the witness portion, with your old name typed where the signature would be, plus a signed certificate that it matches the hard copy.
- Nothing older than one year. An affidavit you made two years ago is not usable.
- Submitted documents are not returned. Your only newspaper pages go in and stay in.
- Demand drafts and CDs belong to old guides. Today it is BharatKosh and a soft copy.
The complete document checklist for a Gazette name change from Tripura
Ten items. Tick each one only when it meets the "must say" column.
| # | Document | Must say or must be | Original or copy |
|---|---|---|---|
| 1 | Name change affidavit | Old name, new name, address, father's or husband's name, reason; notarised; same spelling as everything else | Original |
| 2 | Newspaper pages, two | One Bengali daily, one English daily circulating in Tripura, identical wording, complete page with masthead and date | Original |
| 3 | Prescribed proforma, in duplicate | Computer typed on plain paper, signed by you in your old name and by two witnesses with their names and addresses | Original, two copies |
| 4 | Undertaking | Your old and new name, father's or husband's name, address, and a declaration that the facts are true; signed | Original |
| 5 | Request letter | To the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054, with your phone and email | Original |
| 6 | Soft copy of the notice | The typed matter without the witness portion, old name typed in place of signature, plus a signed certificate that hard and soft copy match | Digital file plus signed certificate |
| 7 | Photo ID proof | Aadhaar, passport, voter ID or PAN in the old name, self-attested | Self-attested copy |
| 8 | Address proof | Matching the address on the affidavit and proforma; Aadhaar usually covers this | Self-attested copy |
| 9 | Photographs, two | Recent passport size, self-attested | Original |
| 10 | BharatKosh receipt | Government fee paid on bharatkosh.gov.in, commonly Rs 1,100 adult, Rs 1,700 minor | Printout of the e-receipt |
How you assemble the Gazette file in the right order
The documents depend on each other. Make them in this sequence and each one copies from the last.
Lock the spelling in writing
Decide the exact old name as it appears on your ID and the exact new name you want, including spaces, initials and dots. Write both down. Everything below copies from this line.
Affidavit
Typed from the locked spelling, notarised in your district. Date it, because the one-year clock starts here.
Two newspaper notices
Same wording as the affidavit, one Bengali daily and one English daily. Collect the complete original pages the day they print.
Proforma, undertaking, request letter
All three typed from the locked spelling. You and two witnesses sign the proforma, you sign the undertaking and the letter, all in your old name.
Soft copy and certificate
The notice typed as a digital file, witness portion removed, old name typed in the signature place. You sign the certificate that it matches the hard copy.
IDs, photographs, fee
Self-attest the ID and address proof copies and the two photographs, pay on BharatKosh, print the receipt, and the file is complete.
Once complete, the file goes to the Department of Publication in your own name. Our Delhi head office delivers it for you so you neither travel nor post your only originals. The full route is on the Gazette name change in Tripura page.
The name change affidavit in your Gazette file
Your affidavit is a sworn statement on non-judicial stamp paper. It states your old name, your new name, your address in Tripura, your father's or husband's name and the reason for the change, and you sign it before a notary with a witness. This is the one document in the file that must be made in person, in Tripura, because a notary has to see you sign.
What the Gazette office checks: that the old name matches your ID exactly, that the new name matches the newspaper and the proforma exactly, and that the affidavit is not older than one year. What we check before that: that a Bengali or Kokborok name has not slipped into a second spelling between your Aadhaar and the affidavit. Debbarma on Aadhaar and Deb Barma on the affidavit is a returned file.
The two newspaper pages for a Gazette name change from Tripura
You publish the same notice in two daily newspapers that circulate in Tripura: one Bengali, one English. The notice carries your old name, your new name, your address and the affidavit date. The Department of Publication wants the complete original page from each paper, with the masthead and the date visible, because that is how it verifies the notice was really printed. A cutting, a photocopy or a screenshot is not accepted.
Gets accepted
- Full page, masthead and date visible
- One Bengali daily and one English daily
- Wording identical in both, and identical to the affidavit
- Pages kept flat, not folded through the notice
Gets returned
- Cutting or clipping
- Two papers in the same language
- Old name spelt differently from the affidavit
- Father's or husband's name missing from the notice
These two pages are the only documents in the file you cannot make again cheaply. Once submitted they stay with the Department. Keep a clear scan of each before they leave your hands.
The proforma, the undertaking and the request letter
Three typed pages that most Tripura applicants have never seen until they need them.
Prescribed proforma
The Department's format for the printed notice: "I, [old name], son of / daughter of / wife of [name], residing at [address], have changed my name and shall hereafter be known as [new name]." Computer typed on plain paper, never handwritten. You sign in your old name, and two witnesses sign with their full names and addresses. Submitted in duplicate.
Undertaking
Your signed declaration that the old name, the new name, your father's or husband's name and your address as stated are true and correct to the best of your knowledge. For a minor, the guardian signs. For a Central Government employee, a deed of change of name under the MHA Office Memorandum of 12 March 1987 takes its place.
Request letter
A short covering letter addressed to the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054, asking for publication of the enclosed notice in Part IV, listing the enclosures, and giving your phone number and email so the Department can reach you if there is a query.
The soft copy of the notice and the similarity certificate
The item almost every website gets wrong, and the one the Department describes in most detail.
Along with the printed proforma, the Department wants the same notice as a typed digital file, so that it can be set for printing without retyping. Three rules apply. The soft copy carries the notice text without the witness portion. In the place where your signature sits on the paper version, your old name is typed. And you sign a short CD certificate stating that the CD and the hard copy are the same, that you are responsible for any mismatch and for the quality of the CD, and that the CD is in MS Word format.
The soft copy goes on a CD in MS Word format, with a signed CD certificate, because that is what the Department's guidelines describe and what the Civil Lines counter accepts. A pen drive or an email attachment is not a substitute. The exact wording of the CD certificate, and of the proforma it must match, is on the proforma format page. Preparing the CD is one of the reasons the file goes through our Delhi office rather than by post: if the counter has any question about it, it is answered there and then, not sent back to Agartala three weeks later.
ID proof, address proof, photographs and witness details
For you
- Photo ID in the old name: Aadhaar, passport, voter ID or PAN, self-attested
- Address proof matching the affidavit address; Aadhaar usually does both jobs
- Two recent passport size photographs, self-attested on the front
- For a minor: the child's birth certificate, and photo ID of both parents or the guardian
For your witnesses
- Two adults, each with full name and address written on the proforma
- They can be family, friends or neighbours; they need not be lawyers
- Self-attested copy of each witness's ID, attached to the file
- They sign in their own names; they are not changing anything
The BharatKosh fee receipt for your Gazette name change
The Government fee is paid on bharatkosh.gov.in, the Non-Tax Receipt Portal, and the e-receipt printout goes in the file. The fee is commonly Rs 1,100 for an adult and Rs 1,700 for a minor, and around Rs 7,500 to Rs 9,000 for an applicant outside India. The Department revises these figures each financial year, so the exact amount is confirmed on the day you pay.
| Check on the receipt | Why it matters |
|---|---|
| Paid on BharatKosh | Demand drafts and bank transfers are not accepted. A receipt from anywhere else means a returned file |
| Correct purpose head | The payment must be to the Department of Publication for the Gazette notice, not a general head |
| Your name on it | The receipt is in the applicant's name, in the old name, matching the file |
| Right amount | Adult and minor fees differ; paying the adult fee for a child bounces the file |
The fee is non-refundable. That is the reason the spelling is confirmed in writing before this receipt is generated. The screen-by-screen payment, with the purpose and codes to select, is on BharatKosh fee payment. Package pricing for the full job, with the Government fee shown as its own line, is on the services page.
Extra documents for marriage, divorce, minors and Government employees
| Your case | Add to the file | Note for Tripura |
|---|---|---|
| Surname change after marriage | Marriage certificate, self-attested; affidavit states maiden name, married name and marriage date | If your marriage is not registered yet, register it first; the certificate is your reason document; full route on name change after marriage in Tripura |
| Reverting after divorce | Decree of divorce; affidavit states you are resuming your name before marriage | Family Court, Agartala decree or the court where the case was decided; full route on name change after divorce in Tripura |
| Minor | Child's birth certificate; undertaking and affidavit signed by both parents or the guardian; guardian's ID; minor fee | Where one parent applies alone, a custody or guardianship order |
| Central Government employee | Deed of change of name under MHA O.M. No. 190016/1/87-Estt.(A) dated 12 March 1987 in place of the undertaking | Ask your department for its forwarding or no objection format |
| Tripura State Government employee | Whatever your establishment section asks for on the service book | Confirm in writing which Gazette they accept before filing |
| Applicant outside India | Deed attested by the Indian Embassy or High Commission, in original | Higher fee; a family member in Tripura can hold your authorisation |
| Change of religion | Undertaking mentioning it; newspaper notice mentions it too | Handled without a lecture; call the desk |
One year old, never returned, in your own name
Three lines from the Department's guidelines that decide what you can and cannot do with your papers.
Not older than one year
Every document in the file must be less than one year old on the day of submission. An affidavit from two years ago, or a newspaper notice from last year's failed attempt, cannot be reused. Make the affidavit, publish the notices and file within a few weeks, and this never bites.
Not returned
Documents once submitted are not returned by the Department in any circumstance. Your original newspaper pages and your affidavit go in and stay in. Scan everything before it leaves you, and keep a printed set. You will need the set again for Aadhaar, PAN and the passport office.
In your own name
The application is submitted personally or by post or courier, in the applicant's own name; the guidelines say no other channel, such as agents or advocates, is entertained. What we do is prepare the file with you and deliver it in your name through our Delhi office, so you neither travel nor post your originals. The applicant on every page is you. The office address and the three ways a file gets there are on Gazette office address for name change from Tripura.
Document traps that catch applicants from Tripura
Two English spellings of one name
Debbarma and Deb Barma. Reang and Riang. Chakma and Chakmaa. Bhattacharjee and Bhattacharya. Your Aadhaar, your school certificate and your affidavit may each carry a different one. The file must carry exactly one. We check the old name against your ID and the new name against every page before anything prints.
Only one paper in your town
In smaller towns it is easy to find a Bengali daily and hard to find an English one. Circulation in Tripura is the test, not the town of printing. We book both papers from Agartala so the pair is always right.
Address proof from a village committee area
If your address proof is a certificate from a Village Committee or Gram Panchayat rather than Aadhaar, the address must still match the affidavit word for word. Aadhaar with the same address is the cleanest choice.
Posting originals to a fake address
Websites showing "Gazette office, Agartala, 110054" are showing a Delhi pin code with a Tripura label. Originals posted there are lost, and they cannot be replaced. The only office is Civil Lines, Delhi 110054.
Gazette words used on this page, explained
Terms that appear on the forms and in the offices, defined.
- Tripura Gazette
- The weekly gazette published by the Tripura Government Press in Agartala. It carries Government orders and notifications and has no published route for a personal name change.
- Part IV
- The section of the Gazette of India that carries notices from private people rather than from the Government. A personal name change appears here and nowhere else.
- Proforma
- The typed page that becomes your Gazette notice. It is filed in two identical copies, signed in your existing old name, and witnessed by two people.
- CD certificate
- A signed page declaring that the soft copy and the hard copy of your notice carry the same matter, that you are responsible for any mismatch and for the quality of the CD, and that the file is in MS Word format.
- Request letter
- The covering letter addressed to the Controller, Publication Department, Civil Line, Delhi 110054, stating that the formalities are complete and the documents are enclosed.
- Affidavit
- A written statement you swear is true before a notary. For a name change it records your old name, your new name, your parent's or husband's name, your address and the reason.
- Deponent
- The person who swears an affidavit. For a minor's name change the deponent is a parent, never the child.
- Verification clause
- The closing paragraph of an affidavit stating the place and date and confirming that the contents are true to the best of your knowledge and belief.
- Two witnesses
- The Gazette notice carries two witnesses, each giving a signature, a full name and a complete address. Initials or a partial address are a common reason a file is returned.
- Newspaper notice
- The same wording published in one Bengali daily and one English daily circulating in Tripura. The complete original page of each is kept, because a cutting is refused.
- BharatKosh
- The Non-Tax Receipt Portal at bharatkosh.gov.in, the only accepted channel for the Central Gazette fee.
- e-Gazette
- The portal at egazette.gov.in where published notices are searched and downloaded free. Gazette publication has been digital only since October 2015.
Getting these documents done from your district in Tripura
Only the affidavit needs you in person, at a notary in your own district. Everything else is scans, typing and a fee paid online.
Agartala, Udaipur, Dharmanagar, Kailashahar, Belonia, Ambassa, Khowai, Bishalgarh, Teliamura, Sabroom, Kumarghat, Sonamura: send the scans, get the typed pages back, sign, and the file is on its way.
Gazette name change documents, the questions people search
Do I need a CD for the Gazette application?
The Department asks for a soft copy of the notice with a similarity certificate. Older guides call it a CD. We supply the soft copy in whatever form the counter accepts on the day, which is one reason the file is delivered in Delhi rather than posted from Tripura.
Can the newspaper cutting be used?
No. The complete original page with the masthead and the date is required from each of the two papers. A cutting is the most common reason a file from Tripura is returned.
Which ID proof is best?
Aadhaar in the old name, because it covers photo ID and address proof in one document and is what every later office will check against.
Do the witnesses have to be from Tripura?
No. Any two adults with a full name, an address and an ID. Family members are fine.
Can I reuse last year's affidavit?
Only if it is still under one year old on the day of submission and its spelling matches the rest of the file. Otherwise make a new one; the stamp paper costs less than a rejected fee.
Will I get my documents back?
No. The Department keeps everything submitted. Scan the full set before it goes, and keep a printed copy for Aadhaar, PAN and the passport office.
Send your scans, get a checked file back
WhatsApp your photo ID and your new name. You get the typed affidavit, proforma, undertaking and letter to sign, with the spelling checked against your ID, and both fee numbers separately, before you pay anything.
- 📞Call 9540005026
Monday to Saturday, 9 AM to 6 PM - WhatsApp 9540005064
Send your scans here, it is the fastest way - ✉️info@tripuranamechange.com
- 📍Tripura office: Associate Chamber at, Capital Complex, Agartala, Tripura - 799010
- 🏛️Head office: Metro Pillar 337, Hardev Nagar, Street 1, Shop No 1 (Shri Sham Documentation), Delhi 110084
Documents for Gazette name change in Tripura, frequently asked questions
What documents are required for a Gazette name change from Tripura?
Where does this document list come from?
Do I sign in my old name or my new name?
What is the soft copy and the similarity certificate?
Is a newspaper cutting accepted?
Which two newspapers are required in Tripura?
How old can the documents be?
Will the Department return my documents?
Can an agent submit the file for me?
What extra documents does a married woman need?
What extra documents does a minor need?
Do I need a demand draft?
Do you need my original documents?
People also search for: gazette name change documents list, gazette proforma format, undertaking for gazette name change, request letter to Controller of Publications, gazette name change newspaper requirement, gazette name change CD soft copy, documents for name change in Tripura.
Official sources for Gazette name change documents
- Department of Publication, Government of IndiaThe change of name section, with the guidelines for adults and minors, the proforma specimen and the request letter format this checklist follows.
- BharatKosh, the Non-Tax Receipt PortalWhere the Government fee is paid and the receipt for item 10 is generated.
- The Gazette of India, e-Gazette portalWhere your notice appears in Part IV once the file is accepted.
- Unique Identification Authority of IndiaAadhaar as photo ID and address proof, and the first record you update after publication.
- Tripura e-Gazette, Tripura Government PressThe weekly Tripura Gazette, which has no citizen name change route; see the Central vs State comparison.
Not sure which Gazette these documents are for? Read Central Gazette vs Tripura State Gazette first.
Gazette name change documents from Tripura, the short version
- Ten items: affidavit, two full newspaper pages, proforma in duplicate with two witnesses, undertaking, request letter, soft copy with certificate, ID, address proof, two photographs, BharatKosh receipt.
- One spelling on every page, matching your ID for the old name. You sign in the old name.
- Nothing older than one year. Nothing is returned. The application is in your own name.
- No CD burning, no demand draft: a soft copy and a BharatKosh receipt.
- Send scans first; only the affidavit and the newspaper pages ever travel.
Get your Gazette file checked before it leaves Tripura
Send your documents on WhatsApp or visit us at Capital Complex, Agartala. You will know the route, the total cost and the timeline before you pay anything.